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AI-Process Pay Stub Payslip in Make

What this module does

PDF4me — AI-Process Pay Stub Payslip reads a pay stub or payslip PDF (or image) inside a Make scenario and returns a structured bundle of payroll fields — gross pay, net pay, all tax line items, employee and employer details, hours worked, and year-to-date totals. No template configuration required; the AI identifies the layout automatically and works with pay stubs from any company or payroll provider.

Authenticating Your API Request​

Every PDF4me module in Make requires a valid Connection. Create or select one that holds your PDF4me API key so the scenario can authenticate pay stub extraction requests securely.

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Important Facts You Should Not Miss​

Accepts PDF & Images
Supports PDF, PNG, JPG, and JPEG inputs — digital pay stubs generated by payroll software and smartphone-photographed payslips both work. Always include the file extension in Pay Stub Name.
20+ Structured Fields Returned
Returns gross pay, net pay, pay period, pay date, federal/state/FICA taxes, employee name and ID, employer name, regular and overtime hours, YTD gross and net pay, health insurance, 401(k), and more in the payStubData bundle.
File Extension Required
The Pay Stub Name field must include the correct extension (.pdf, .png, .jpg). The AI uses it for format detection and processing accuracy — omitting it may cause the module to fail or misidentify the document type.
AI-Process Pay Stub Payslip module in Make – extract payroll data from PDF or image

PDF4me AI-Process Pay Stub Payslip module extracting structured payroll data in a Make scenario.

Parameters​

Required: Connection, Pay Stub Name, Document, and Input Data Type must all be provided. Custom Field Keys is optional.

ParameterRequiredWhat it doesExample
ConnectionYesPDF4me API connection. Click Add and paste your API key if connecting for the first time.Your PDF4me connection
Pay Stub NameYesFilename of the pay stub including extension — used for format detection and processing accuracy.payslip_march.pdf
DocumentYesBinary pay stub file mapped from a preceding module such as Dropbox Get File or Google Drive Download.[Buffer from Get File]
Input Data TypeYesFormat of the input: Binary Data, Base64 String, or URL — choose based on how your preceding module delivers the file.Binary Data
Custom Field KeysNoOptional array of extra field names to extract beyond the standard 20+ payroll fields — e.g. shift_premium or car_allowance.["shift_premium"]

Quick Setup​

  1. Add PDF4me → AI-Process Pay Stub Payslip to your Make scenario.
  2. Select Connection (or click Add to create one with your PDF4me API key).
  3. Set Input Data Type to Binary Data (most cloud storage sources return binary).
  4. Map the pay stub binary from the previous module (e.g. Dropbox → Get File → Data).
  5. Enter a Pay Stub Name including the file extension — payslip.pdf or scan.jpg.
  6. Optionally add Custom Field Keys for employer-specific fields, then run the scenario. The payStubData bundle appears in the output ready to map into any downstream module.

Workflow Examples​

Workflow ExamplesCommon Make scenario patterns using AI-Process Pay Stub Payslip.
Monthly payroll digitisation
  1. Dropbox Watch Folder detects a new pay stub uploaded by HR.
  2. Get File retrieves the binary, then AI-Process Pay Stub Payslip extracts all payroll fields.
  3. Google Sheets Add Row logs gross pay, net pay, taxes, and hours to the payroll tracking spreadsheet.
  4. Each employee pay stub is processed automatically — no manual data entry needed.
Income verification for loan applications
  1. Typeform collects pay stub uploads from loan applicants via HTTP.
  2. AI-Process Pay Stub Payslip extracts gross pay and YTD totals from each uploaded file.
  3. A Filter checks if grossPay meets the minimum threshold for the loan product.
  4. Airtable Update Record writes the verified income data to the applicant record for underwriter review.
Year-end tax preparation batch
  1. Scheduled trigger lists all pay stubs for the tax year from Google Drive.
  2. Iterator loops through each file — Get File → AI-Process Pay Stub Payslip.
  3. Aggregator sums YTD gross pay, federal tax, and state tax across all pay stubs.
  4. Google Sheets exports the annual totals ready for tax preparation — all from a single scenario run.

Frequently Asked Questions​

What file formats does AI-Process Pay Stub Payslip support?+
The module accepts PDF, PNG, JPG, and JPEG files. Both digital pay stubs generated by payroll software and scanned or photographed payslips are supported. For image-based pay stubs, use at least 150 DPI and ensure the full document is in frame for best results.
What payroll fields are extracted from a pay stub?+
The module returns 20+ structured fields: gross pay, net pay, pay period, pay date, federal income tax, state income tax, Social Security tax, Medicare tax, employee name, employee ID/SSN (masked), employer name, regular hours, overtime hours, YTD gross pay, YTD net pay, health insurance, 401(k), check number, and direct deposit info. Additional fields are available via Custom Field Keys.
Can it process scanned or photographed pay stubs?+
Yes. The AI engine handles image-based pay stubs (PNG, JPG, JPEG) including documents photographed with a smartphone, as long as the image is clear and the text is legible. For best results use at least 150 DPI and ensure the full pay stub is in frame.
What is the Custom Field Keys parameter?+
Custom Field Keys is an optional array of extra field names you want extracted beyond the standard payroll fields. Use it when your pay stubs include employer-specific line items — for example shift_premium or car_allowance. Leave it empty to use the standard 20+ field set.
Where does the extracted pay stub data appear in Make?+
All fields appear in the module output bundle under payStubData. Click any field in a downstream module and select the desired key — for example payStubData.grossPay or payStubData.employeeName — to map it directly into Google Sheets, Airtable, Slack, email, or any other module.

Get Help​

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